How Seaforth Netball's online systems fit together

Core capabilities:

• Team creation, grading, and player allocation
• Fixtures and game scheduling
• Player availability (games and training)
• Lineups and rotations
• Game day workflow
• Feedback and training planning
• Umpire allocation
• Club communication hooks (banners, wet weather, etc.)

If teams or assignments are wrong, fix them early — especially before teams are locked for the season.

• Players / parents: set availability; attend games and training; communicate changes early.
• Managers: monitor availability; keep the team game-ready; organise borrowing when needed; communicate with families.
• Coaches: build lineups; run games; give feedback; plan training.
• Umpires: set availability; accept assignments; attend games.
• Admin / graders / convenors: structure teams and fixtures; system configuration; umpire assignment where applicable.

The platform simply:

• links the correct person to the team
• gives them access to manage lineups, availability, and communication

Important

• The club does not automatically allocate managers or coaches
• Each team is responsible for nominating their own volunteers

How access works

Once a manager or coach is appointed:

• An admin links them to the team in Admin → Teams
• They will then see their team when they log in
• No access is granted until this step is completed

If you can't see your team

If your dashboard says "No teams assigned yet", it means:

• You have not been linked to a team yet
• OR your email doesn't match what the club has on record

👉Contact a club admin to be linked.

Fixtures, availability, borrowing, and lineups all assume teams and rosters are correct. If this layer is wrong, everything built on top will be wrong.

Locked teams

Locked means the club treats team membership as settled — not a place for casual shuffling.

• Before lock: admins can rebalance, move players, and align with grading outcomes.
• After lock: changes should be rare, deliberate, and approved — protects families, stats, and the draw.
• Typical timing: after grading is complete; around Round 1 (club policy).

Players are placed into teams for fair grades and workable squad sizes. Issues usually trace back to imports, duplicate records, or teams not yet updated in Team Builder.

Tip: fix “player missing / wrong team” before chasing lineup or availability bugs.

The competition schedule: who plays whom, when, and where. Status may be scheduled, pending (e.g. weather), or cancelled.

Fixtures drive availability prompts, lineups, umpire assignments, and what families see on game day. Wrong filters (round/date) often look like “missing games” when the data is fine.

What each player commits to for games and training — available, not available, unsure, or not yet set.

This is the main input for whether lineups and borrowing work smoothly. Managers should watch no-response and unsure rows especially close to game day.

Quarter-by-quarter court positions. Goals: fair time, development, and a legal seven on court each quarter.

Common blockers: empty positions, duplicate players in a quarter, or not enough available players (borrow may be required).

Coaches: editing the lineup (court view)

In the team workspace, open Lineup board (or equivalent), then Edit. Use Court view for a diagram of the court — one quarter at a time.

• Choose the quarter with the Q1–Q4 tabs.
• Tap a player chip(their name) to set or change their position for that quarter — same position picker as grid view, so you don't have to drag on a phone.
• On an empty GS–GK slot, use Tap to assign to pick someone from the bench for that quarter (or drag a chip onto the court / bench if you prefer).
• The small Info (ⓘ) control beside the drag handle still opens player detail while you're in edit mode.
• Grid view shows the same data in a table — drag chips between cells, or tap a cell in Edit to open the picker.

Fills gaps when your squad is short — must follow club / association rules.

• Typically allowed from the same age lower grade or a younger age group.
• Not from higher-grade teams.

Use the system so movement is visible and fair — avoid side deals that the portal can’t see.

After games, coaches capture what worked and what to work on next. Training plans should reflect that feedback.

Structure usually covers warm-up, movement, skills, and game-like scenarios — tuned to what the last match showed.

Accredited (Nat C+), Trainee (U12), and Junior / Club Assessed umpires are matched to fixtures using availability and club registers.

Umpire rules, pathway, and time-slot policy — how allocation, mentoring, max grade, and fair rotation work at Seaforth.

Typical issues: no availability set, inactive profile, or missing umpire role where the system expects it.

Roles limit who can change what — reducing accidents and keeping data trustworthy.

If you seem to “see everything”, you may be logged in as an admin — or multiple roles are attached to your account.

• Wrong teams visible: sign out and back in; ask an admin to check your portal roles.
• No fixtures: check round/date filters; confirm the draw is loaded for this environment.
• Can’t assign umpire: active status, availability, and role must line up.
• Lineup won’t save: missing positions, duplicates, or not enough players.
• Player missing: not on the team in Team Builder, import lag, or still in the unassigned pool.

• Some permission edges are still being refined.
• Fixture rows may lack court detail until corrected at source.
• Umpire workflows continue to evolve with club process.

For website bugs or errors, use Report a technical problem. Include what you were doing, what you expected, and what happened.